How to Share your screen on Zoom

Overview

Zoom allows for screen sharing on desktop, tablet and mobile devices running Zoom.

• The host and attendee can screen share by clicking the Share Screen icon.
• The host does not need to grant screen share access for another participant to share their screen.
• The host can prevent participants from accessing screen share.

Prerequisites

• Zoom Desktop Client
• Zoom Mobile App

1. (Optional) Enable these features:
   • Check Share Computer Sound: If you check this option, any sound played by your computer will be shared in the meeting.
   • Check Optimize for full screen video clip: Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
2. Click Share.
   • Zoom will automatically switch to full screen to optimize the shared screen view. To exit full-screen, click Exit Full Screen in the top-right corner or press the Esc key. 
   • To disable automatic full screen when viewing a shared screen, disable this option in your desktop client settings: Enter full screen automatically when a participant shares screen.

Share screen menu

When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen.

• Mute/Unmute: Mute or unmute your microphone.
• Start/Stop Video: Start or stop your in-meeting video.
• Participants/Manage Participants: View or manage the participants (if the host).
• New Share: Start a new screen share. You will be prompted to select which screen you want to share again.
• Pause Share: Pause your current shared screen.
• Annotate / Whiteboard: Display annotation tools for drawing, adding text, etc.
• More: Hover over more for additional options.
  
  
  • Chat: Open the chat window.
  • Invite: Invite others to join the meeting.
  • Record: Start recording locally or to the cloud.
  • Allow/Disable participants annotation: Allow or prevent the participants from annotating on your shared screen.
  • Show/Hide Names of Annotators: Show or hide the participants’ name when they are annotating on a screen share. If set to show, the participant’s name will briefly display beside their annotation.
    
  • Live on Workplace by Facebook: Share your meeting or webinar on Workplace by Facebook. Learn more about live-streaming a webinar. Learn more about live-streaming a meeting.
  • Optimize Share for Full-screen Video Clip: Start optimizing for a video clip in full screen mode.
    Note: Do not enable this setting if you are not sharing a full screen video clip, as it will blur your screen share.
  • End Meeting:  Leave the meeting or end the meeting for all participants.

Using dual monitors

If you are using a dual monitor set-up, you can turn on the Use Dual Monitors feature to see the screen sharing on one monitor and participants on the second.

Note: On Mac OS 10.15 Catalina, you need to allow Zoom access to screen recording to share your screen. You can do this in your System Preferences > Security & Privacy > Privacy > Screen Recording. Check the option for zoom.us. Learn more.